ANNUAL MEETING MINUTES POSTED

(These are the annual meeting minutes just forwarded 

to me to post.  If you have any questions, it's best if you 

would address any board member directly as this is more 

of a notice board.   Bob)                                      

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                                  ANNUAL MEETING

            APPLE CREEK HOMEOWNERS ASSOCIATION

                                         AUGUST 23, 2014

Meeting was held at Haywood county Library in Auditorium at 10:00

CALL TO ORDER

A quorum was established: there were 71 votes with 10 homeowners  present and  additional proxies.  Keith Patton nominated Doyle Love to chair the meeting and was seconded, voted on and approved.  The minutes from 2013 meeting were read by Marilyn Herbert and  Doyle Love made two amendments to the wording and Laura Palmer made the one that reported her name as Linda instead of Laura. It was nominated by Doyle, seconded by Laura voted on and was passed.

PRESIDENT’S REPORT

It was presented by Keith Patton. It was decided at a previous board meeting to keep costs down by sending the minutes and road assessments at the same time to keep mailing costs down; therefore, utilizing the web site that Bob Childs so graciously set up for the association. It was posted in May of 2014 on web site to ask for volunteers to help clean right-of-ways. Custom Paving is waiting for dry weather to pave worst sections of the road.  $20,000.00 is being spent on maintenance.  Frank Moskas and Laura Cabe raised the question on snow removal policy. It was discussed on preventative salt distribution before a heavy snow, however, it was brought up that it only works above 27 degrees and the contractor only comes when it has quit snowing.  It was brought up that that is the situation we have by living on the northern side, the windy road and high altitude.  Again David Stiles commented on the associations by-laws drawn up by an incompetent lawyer and the association suffers.  We all need to help when we can and keep our right-of-ways clean and cleared.  It was also mentioned to thank Judy Butler and Irene Jackson for their work in the beautification of the Apple Creek entrance.  It was also brought to attention that Burnt Fork was getting muddy from all the rain and Keith said that the contractor said that it did not need any gravel, but he would check it again when the paving company was able to work.  The President’s Report was moved, seconded and approved.

TREASURER’S REPORT

Jerry Tate gave the treasurer’s report and handed out to everyone present a copy of it.  As of July31,2014 the association has a balance of $23,906.88.  Frank Moskas commented on board saving on mailing costs and legal fees.  It was moved to accept the report, seconded, voted on and passed.

VICE PRESIDENT’S REPORT

David Stiles gave a report on liens.  It was commented on what a great job he did –it was time consuming and tedious.  He has been in contact with association’s lawyer, Mr. Bill Cannon.  Mr. Cannon commented on N.C. becoming more anti-HOA .  David agreed to stay on as VP to continue to follow up on filing liens.  With liens on 6-7 homeowner’s properties it is a waiting process until they sell or we get a collection agency.  Owen  asked if these liens were worth the money and time of what was to be collected and it was shown to be of value.  The report was moved , seconded , voted on and accepted.

COMMITTEE MEMBERS REPORTS:

Laura Palmer was elected to head up a nominating committee with the help of three others.  They called numerous persons with no one willing to serve on the board.  Therefore, the four previous board members agreed to accept serving again.  Also, Norman Jacobs agreed to serve on the board.  It was voted on for five members to serve and passed.  Laura also motioned to have $200.00 accepted as the forgiveness on serving.  It was seconded, voted on and passed.

NOMINATIONS/ELECTIONS

Laura presented the four previous officers and the five being Norman Jacobs.  There were no motions from the floor; therefore, it was moved by Laura to close the nominations, then seconded and approved.  Those serving are:

Keith Patton/President

David Stiles/ VP

Marilyn Herbert/ Secretary

Jerry Tate/ Treasurer

Norman Jacobs/ VP of Special Projects and to help where needed.

UNFINISHED BUSINESS 

None

OLD BUSINESS

None

NEW BUSINESS

Laura suggested to update the map that Chris Martin had previously made.  The board was going to try to construct a new updated one.  Again was suggested to utilize the Apple Creek web site. Again that is aplecreekacres.blogspot.com

MEETING ADJOURNED AT 11:30

Marilyn Herbert/ secretary