HOA ANNUAL MEETING MINUTES

(The following is from president Owen Fulghum and the board...the HOA Annual Meeting report from last August that was accidentally omitted from the dues billing in December.)

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2016 Apple Creek HOA

Annual Meeting Minutes

At 9:45am, August 13, a quorum of 64 votes was reached. The meeting was called to order by President Owen Fulghum. He agreed to preside, and appointed Doyle Love as Parliamentarian. Bob Child served as Secretary for the meeting for Fay Grant. It was validated that a timely notice of the meeting had been sent out.

The minutes from the 2015 Annual Meeting were read. There were no additions or corrections. A motion was made to and seconded to accept the minutes as presented. The minutes passed.

President's Report: Owen Fulghum reported on the condition of neighborhood's common interests. There had been contact with the HOA lawyer re: bylaws and covenants – some are vague and virtually unenforceable. The issue of right-of-way is in good shape. Owen is waiting for written report on several topics, and results will be sent to HOA members. (January 2017 update – our requests for written legal counsel/advice on these concerns have not yet been fulfilled)

Treasurer's Report: Tom Batchelor presented the Expense and Revenue Report (see attachment). He mentioned that there was over $2,000 in delinquent dues that were currently in legal process for recovery. Court dates for those cases were slated for the end of August into September. He thanked the board members for all of their help. (January 2017 update – most of the delinquent fees have been recovered through legal process)

Roads Committee: Keith Patton presented for Jeff Hintzman on the road work done in ACA. 4 (four) culverts were replaced during the year, as well as $17,000 in paving sections which would be completed before winter. He stressed the need for residents to plan around the work and not drive around the paving crews/areas, and appreciated everyone's assistance in advance.

Nominating Committee: Keith Patton presented the 5 nominees for the new board. A motion was made that the board be kept at 5 members, and the motion was carried. The five HOA members nominated were Tom Batchelor, Owen Fulghum, Fay Grant, Jeff Hintzman, and David Stiles. Chairman Owen Fulghum asked if there were any nominations from the floor; being that none were made, a motion was made to accept the nominations by acclamation. It was seconded and passed.

Unfinished Business: There was none presented.

New Business: Minutes and budget are to be sent with the annual assessments. Bear issues were discussed; they are common at times in ACA, and residents are urged to be prudent in making sure bears have no access to any food sources and garbage. Bob Child offered to work with Chris Martin on updating the address “tree” map. Thanks offered to the board for their work; to Irene and Judy for their hard work at the entrance; and to Keith Patton for his extensive help with Apple Creek roads and related issues.

At 10:28am, a motion was made to adjourn, and was seconded and passed.