ANNUAL MEETING MINUTES 2013

ANNUAL MEETING

APPLE CREEK HOMEOWNERS ASSOCIATION

AUGUST 13, 2013

Meeting was held at Maple Grove Methodist Church Hall – Dellwood Road

CALL TO ORDER

A quorum was established: 22 homeowners were present and 80 proxies.  
Secretary Terry Rose was nominated to chair the meeting by Linda Hughes 
and then voted and approved. The minutes from 2012 meeting were read.  
Frank Moskos made the motion to accept them and it was seconded and 
passed.

COMMITTEE REPORTS

 The Treasurer’s Report was presented by Frank Moskos.  As of August 1,2013 the account balance was $9,241.86. There was a recommendation on setting up a Contingency Fund; however, there was only a discussion because not enough votes to be passed.  All but one assessment was collected for 2012. There is only one lot owner not current before 2012.Doyle Love raised the question on reimbursement for Board members.  It was noted that members paid for their assessment and then was reimbursed in July 2013 to keep bank costs down.

Question was asked how minutes are kept.  Terry Rose did a great job of construction binders for the President, the Secretary, & the Treasurer! All the information she could find from previous years were organized!!!  Doyle Love moved to accept the Treasurer’s Report, it was seconded and approved.

PRESIDENT’S REPORT

 It was presented by Linda Hughes, acting President, because Lorraine Conard was on maternity leave. She reports that A.C.H.A.’s lawyer, Mr. Wm. Cannon,  recommended that we get liability insurance to protect  Apple Creek’s Homeowners.  The cost is $732.oo a year.  She discussed how important this policy is to protect each homeowner.

Molly White brought up the four lots that are impacted by the fees, but not located in Apple Creek.  Their access is on Mauney Cove Road, but their lots have always been incorporated into Apple Creek.  The President’s Report was moved, seconded and approved.

COMMITTEE MEMBERS REPORTS:

 Keith Patton gave a report on estimates for maintaining asphalt road.  The two companies that gave estimates identified that over a four year period it will take $70,000 to $80,000. to repair the roads.  To pave entire road over existing pavement would be over $100,000. and this would not be a permanent fix.  It would be $1900. to grade side roads; however, that is no extra gravel.

Doyle Love gave a report on the three proposals to amend by-laws.  It was mentioned that the only legal By-Laws are dated 1977 & signed by Frances Dingus.  And, there was only two amendments that have been added since 1977.  The three proposed amendments were only discussed for a short time because they could not be voted on due to insufficient proxies.  It was stated that the By-Laws need to be registered with the State.

NOMINATIONS/ELECTIONS

The board presented a list of five names from the nominating committee.  There were no motions from the floor; therefore, it was moved be Linda Palmer to close the nominations, then seconded and approved.  It was moved to have a five member board.  Doyle Love made a motion to accept those names, and it was seconded & approved.

Keith Patton/President

David Stiles/ VP

Marilyn Herbert/ Secretary

Jerry Tate/ Treasurer

Ann Sayward/Member

 UNFINISHED BUSINESS

Terry Rose brought up the right-of-way abandoned to Smokey Mountain Retreat.  The Lackey’s and Terry Rose are the ones being impacted.  It was discussed that getting an attorney involved will be too costly.  It was recommended that the new officers check into this feud  with Smokey Mountain Retreat to see if it can be resolved.  Frank Moskos motioned , it was seconded & approved.

OLD BUSINESS

The ongoing motorcycle noise was discussed.  Keith Patton explained that it should be rectified soon.  Their lease is not being renewed.

NEW BUSINESS

There wasn’t any.

 MEETING ADJOURNED AT 8:30

Marilyn Herbert/ secretary